DEFER MEETING

“A meeting consists of a group of people who have little to say – until after the meeting.” ― P.K. Shaw “Stretch Meetings” are extended term cloud based meetings that take the place of time-draining internal work meetings and conference calls. • The typical American professional attends over 60 meetings per month (Source: Meetings in America: A study of trends, costs and attitudes toward business travel, teleconferencing, and their impact on productivity (Greenwich, CT: INFOCOMM, 1998) • Approximately 50% of meeting time is wasted (Source: Meetings in America: A study of trends, costs and attitudes toward business travel, teleconferencing, and their impact on productivity (Greenwich, CT: INFOCOMM, 1998) • 39% of people attending meetings doze off during the meeting (source: CBS News). So how do Defer Stretch Meetings fix the above: • Meeting time is scheduled for days, weeks or even months for open meeting. o NOT scheduling days, weeks, or months OUT so all attendees can attend. • Allows attendees to jump in and out of meetings as time allows o NOT scheduling captives for 1 hour sessions • Invest 5 minutes for your 5 minutes of input o NOT Investing 1 hour for 5 minutes of input • Allows more people to truly PARTICIPATE in meetings and add VALUE o NOT have a single speaker for 59 minutes and talk over each other for the remaining minute. • Allows language barriers to be broken down. o NOT speaking too fast, or too slow for multi language calls. • Allows meetings to easily cross time zones. o NOT getting up at 4am, or working until 10pm for a meeting with Japan. • Add value to 4 or 5 meetings in the first 20 minutes of each day with notices of new content. o NOT navigate your way through each day trying to fit work in between each scheduled meeting you have. • Have every question, answer, shared file and attendee list saved for future review long after meeting is complete. o NOT assign someone to take minutes to the meeting and get only half of the points that were brought up. • Everything for the meeting in one place. o NOT scrounging through emails, online cloud folders, local drives, and hand written notes. • Provide real time feedback through the meeting term to the host and other attendees. o NOT sit silent during a meeting thinking “it will all be over soon.”